Privacy Policy

We aim to ensure that all personal data provided under various applications and notifications are handled in accordance with the relevant provisions of the Hong Kong Personal Data (Privacy) Ordinance and to protecting the privacy of our users.

We have prepared this Privacy Policy Statement to help you better understand how we collect, use and disclose information that we collect about our users through our web services, and to assist you to make more informed decisions when using this website (the “Website”). By visiting the Website or using our services, you consent to the collection and use of your information as outlined in this statement.

We respect your privacy and we endeavor:

• To implement computer, physical and procedural safeguards to protect the security and confidentiality of the personal data we collect;
• To limit the personal data collected to what is required to provide better service;
• To permit only properly trained, authorized employees to access personal data;
• Not to disclose your personal data to external parties unless you have agreed, we are required by law or we have previously informed you.

1. Personal Data Collected and Held

In order to provide you with better service, we may collect information when you visit the Website or subscribe to our newsletter. Your provision of personal data to the AsiaGlobal Institute is of a voluntary basis. By doing so, it indicates your consent to receiving the insights and news about the institute and its programs, including but not limited to the AsiaGlobal Online, AsiaGlobal Fellows, AsiaGlobal Papers and AsiaGlobal Dialogue. We may also use your personal data to notify you about important changes to the Website and new services if and when we think you will be interested.

The typical types of information held by us are basic contact details (such as name, job title, email and a record of our contact with you), as well as non-nominative data about your visits to the Website (such as type of browser used, pages visited, origin and duration of visit, etc.).

2. Main Purposes of Collecting and Keeping Personal Data

The main purposes for which your personal data may be used are:

• Processing your messages for our communication services, enquiry or feedback;
• Our operations, e.g., incorporation into our database, analysis, research and auditing;
• Tracking and examination of our internal procedures in response to enquiries and complaints;
• Surveys, general market research and specific campaigns;
• Processing subscriptions;
• Marketing our services and products;
• To mail communications, publications, invitations and such like as you may select, request or as we may consider to be relevant to you;
• To comply with disclosure requirements under any law applicable in or outside Hong Kong;
• Public notices;
• Legal proceedings, including collecting overdue amounts;
• Other related purposes.

We may conduct direct marketing via fax, email, direct mail, telephone and other means of communication, or send e-newsletters to you. You may choose not to receive promotional materials by simply telling us, and we will cease to do so, without charge.

3. Privacy of Personal Data

The Website uses cookies to help us gauge what information is most useful to which users and such like. Cookies, however, keep the identity of our individual users anonymous.

The information that you provide to us will be treated in strict confidence. We will not divulge or sell personal details to external parties for their own purposes. We will keep the personal data we hold confidential but may provide information to:

• Personnel, agents, advisers, auditors, contractors, financial institutions and service providers in connection with our operations or services;
• Our affiliates, business partners and counterparts;
• Persons under a duty of confidentiality to us;
• Persons to whom we are required to make disclosure under applicable laws in or outside Hong Kong.

We cannot control how third parties use information.

4. Security and Retention of Personal Data

Only authorized people have access to, custody of and the means of using personal data that we collect. Data captured online or via the Website are retained in a server that is in compliance with the requirements of the Hong Kong Government, and which protects against unauthorized or accidental access, processing, erasure or other use. The information you submit in filling an online form will be encrypted when it is sent electronically to us. We retain personal data so long as the data is still required for the purposes mentioned above.

5. Opt-Out Clause

You may opt out of receiving email messages from us and delete your personal information at any time by sending us an email stating that you wish all such data to be deleted from our records. You may also send us your request to modify your personal data by email to us or by post. Please contact our data protection officer at agi.it.web@hku.hk or mail to us (address: Asia Global Instiute, Room 326-348, Main Building, The University of Hong Kong, Pokfulam, Hong Kong)

6. Links to Other Websites

Please note that the Website contains links to other, external sites. This Statement will no longer be in effect when you browse such external websites. Your browsing and interruption on other websites, including websites that have a link to the Website, is subject to that website’s own rules and policies which may differ from ours. We are not responsible for the privacy policies or the content of such sites and we recommend that you read the privacy policies on any external sites that you use.

7. Changes in Policy

We will continuously assess our privacy protection practices in light of new technologies, our changing needs to exchange information and the emergence of new information services. Our privacy policy may therefore be amended from time to time. You should check this Statement regularly to ensure that you are aware of our latest policies.